Home›Real estate sales
For sales agencies — AU, US & UK

OFI on Saturday.
Six hot leads cold by Tuesday.

Every Saturday inspection generates leads. Most go cold by Tuesday because nobody had time to follow up. We send the personalised feedback emails by 9am Sunday — and surface the hot ones for you to call.

Book a free sales audit →See the automations
Real estate sales dashboard automating buyer follow-ups, OFI lists and contract chase
Works with what you already list in
VaultRE Console HubSpot
Where sales agents lose deals

OFI follow-ups

Saturday's attendees go cold by Tuesday. Nobody has time to ring 38 names.

Buyer matching

New listings → buyers on the watch list. Done by memory. Lots of misses.

Contract chase

Days under contract become weeks. Solicitors don't call themselves.

Vendor reports

The "what's happening?" email at 7pm Sunday. Every Sunday.

A weekend in real estate

Same listing,
two Mondays.

Before

Monday — manual

  • 8am: 38 OFI attendees from Saturday. Inbox shows 3 follow-ups sent.
  • 10am: New 3-bed listing — should ring the watch list. Will get to it.
  • 12pm: Solicitor hasn't replied on 14 Banksia. Day 4.
  • 3pm: Vendor calling — what's the update? You wing it.
  • 5pm: Listing prep for next week. Drafting from scratch.
After

Monday — automated

  • 8am: All 38 OFI attendees got a personalised follow-up by Sunday 9am. 6 flagged hot.
  • 10am: New 3-bed pinged 4 buyers on the watch list. 2 booked private inspections.
  • 12pm: Solicitor chase email out automatically at day 3 of 5. Conveyancer responded.
  • 3pm: Vendor report ready before they call. Sent.
  • 5pm: Listing copy and marketing pack drafted from comparable sales.
What we'll automate

The sales-specific workflows.

📨

OFI feedback follow-ups

Personalised email or SMS to every attendee referencing the property they viewed. Hot/warm/cold flag for your call list.

Replaces the Sunday-night follow-up rush
🎯

Buyer match alerts

New listings auto-matched against active buyer profiles. Notification + draft email ready for one-click send.

Replaces the "I forgot to ring them" miss
📑

Contract chase

3, 5 and 7 day reminders to vendor solicitor and buyer conveyancer. Cooling-off and finance dates tracked.

Replaces the dropped-deal panic
📊

Vendor reports

Weekly auto-built report — OFI numbers, online views, online enquiries, comparable activity. Sent before they ask.

Replaces the Sunday vendor calls
✍️

Listing copy + marketing pack

Drafted from comparable sales, property features and your tone-of-voice. You polish, not start from blank.

Replaces 1 hour per listing
🔁

Settlement coordination

Booking title transfer, building & pest, final inspection, handover — checklist runs itself per contract.

Replaces 5 separate spreadsheets
Sales-specific questions

Straight answers.

Yes. Listings, buyers, contacts and contract milestones flow from your CRM into the automations. No double-entry.
Each attendee gets an email referencing the specific property, their stated budget and search criteria, plus 2–3 tailored alternates from your stock. Closer to a hand-written note than a mailmerge.
They're drafted from the buyer's saved criteria + the listing's features and history. They sound like you, because we tune them to your voice.
Per-automation fee + monthly platform. Most sales agencies pay back inside one settled property based on prevented lead leakage. Specific number after the audit.
Related

Other property work we automate

🏠

Property Management

Tenancies, maintenance, arrears.
🏘️

Strata

Levies, AGMs, by-law breaches.
🏢

Commercial leasing

Rent reviews, renewals, outgoings.

Book a free sales audit.

30 minutes. We'll map where leads are leaking — and which three automations close the holes fastest.

Book a free sales audit →
No obligation Australia, US & UK 2-week first automation