Can you automate seasonal maintenance reminders?

Yes. Pre-summer and pre-winter waves auto-sent to your existing install base. Slots offered into your diary. This is the single biggest revenue unlock for most HVAC businesses — a warm base you're not fully mining.

What about warranty and refrigerant documentation?

Warranty cards auto-generated from install data and lodged with the manufacturer. Refrigerant logs auto-maintained for ARCtick compliance. You stop hunting down paperwork 18 months later when a warranty claim comes in.

For HVAC contractors — AU, US & UK

Your install base is a goldmine.
You're barely touching it.

Every unit you've installed is a future service job. We automate seasonal reminders, warranty docs, refrigerant logs and service-contract renewals — so your install base actually pays you back.

Book a free HVAC audit →See the automations

HVAC technician reviewing an automated seasonal maintenance booking queue

Where HVAC business owners leak money

Seasonal peaks

You're booked out in Nov & Feb. Quiet in May. Nobody's warming up the install base.

Warranty paperwork

Install done. Warranty card? "I'll do it Monday." 18 months later, claim rejected.

Refrigerant logs

ARCtick compliance tracked on a clipboard. Audit time is stress time.

Service contracts

Renewals slipping. Commercial clients drifting. You meant to send the contract last quarter.

What we'll automate

The HVAC-specific workflows.

🌡

Seasonal maintenance waves

Pre-summer & pre-winter campaigns auto-sent to your entire install base. Bookings slot straight into your diary. This is the biggest revenue unlock.

Replaces the "I should email past clients" guilt

📋

Warranty auto-lodgement

Install job signed off → warranty card pre-filled → lodged with the manufacturer → copy to client, copy to your records. Same day, every time.

Replaces "I'll do it Monday"

🧊

Refrigerant log (ARCtick)

Every refrigerant handling event logged from the job record. Audit-ready at any time. Zero clipboard.

Replaces 2–3 days of audit prep

📑

Service contract renewals

Commercial contracts tracked, 90-day renewal drafted from last year's terms, approval workflow to the client. No contract drops through the cracks.

Replaces silent churn

🧾

Quote generator

Split / ducted / commercial — pick the job type, scope in, quote out. Priced from your rate card.

Replaces evening quote-writing

💸

Auto-invoice on completion

Job signed off → invoice raised in Xero → sent same day. Cashflow in.

Replaces 30 min of admin per job

HVAC-specific questions

Straight answers.

No. One pre-summer, one pre-winter. Personalised from their last service. Opt-out in every message. We design it to feel like your best PM sending a courtesy ping — because that's what it is.

The log is auto-populated from job data but the technician still attests at job-close. Audit trail is cleaner than paper because every entry has a timestamp, job link and tech ID.

The seasonal-maintenance wave pays for the entire engagement for most HVAC businesses in the first campaign cycle. Everything else is upside.

Your install base is a goldmine.You're barely touching it.